Terms of Use — the rules for using ChefQuote.
Non-operative release-candidate template. These are not commercial terms and do not create a customer agreement. The legal entity, service scope, fees, support, privacy terms, governing law, remedies, and acceptance flow require counsel and operator approval before launch.
The short version
- ChefQuote is a decision-support tool, not professional advice. It helps you price and plan; the judgment and the numbers you rely on stay yours.
- You are responsible for what you enter and export. The output is only as good as your inputs, and how you use it is your call.
- It is provided “as is.” No guarantee of profit, accuracy, or fitness for a particular job.
- Use it fairly. No unlawful use, no reverse engineering, no reselling the software as your own.
- Governing law is not selected in this release-candidate template.
Acceptance of these terms
This source page is a drafting aid only. A production service must present an approved agreement through a tested acceptance flow before use can create contractual obligations.
What ChefQuote is
ChefQuote is deterministic decision support for hospitality operators. It helps you audit quotes, estimate costs and labor burden, model margin, read aggregate operating pressure, compare completed actuals, review same-service memory, and rank a short daily action list. It is a calculator and organizer for human judgment — not an accountant, lawyer, payroll service, food-safety authority, or autonomous operator.
Product limitations
ChefQuote's outputs are estimates and models based on the inputs you provide, standard hospitality concepts, and protected product judgment described at the category level on the method page. Its closed-loop memory check uses deterministic protected logic over eligible completed jobs of the same service type; it does not train a model, silently change proprietary logic, or apply a value without an operator action. Structured CSV intake reduces re-entry but does not certify the source: required-field checks, duplicate checks, range checks, and a matching source control total reduce error rather than eliminate it. An unverified PDF layout is held and cannot change records. It cannot guarantee that a job will be profitable, that costs will not change, or that its reads will fit your specific business, market, or local rules. Route and travel estimates rely on a third-party service and may be approximate. Cloud sync depends on network availability and a third-party host. Treat ChefQuote's output as one input to your decision, alongside your own experience and, where appropriate, qualified advisors.
Your inputs and your responsibility
You are responsible for the accuracy, legality, rights, and completeness of everything you enter or upload — costs, rates, menus, schedules, aggregate survey results, client details, actual outcomes, operator decision reasons, crew assessments, and any figures you rely on. You must use pseudonymous worker IDs in schedule imports and must not upload individual survey responses, names, email addresses, free text, special-category data, or content you are not authorised to process. The output is only as good as those inputs. You are also responsible for how you use the results: the prices you quote, the deposits you require, the staffing and scheduling decisions you make, and the way you handle any information about your crew. Accepting, adjusting, or rejecting a memory or import recommendation requires your written reason and remains your decision. ChefQuote does not verify your source system or make decisions for you.
Owner-configurable logic and wording
The account owner can change business-facing daily-read settings, action count, time windows, action explanations, page wording, and authorized review settings. Page Studio also lets an owner change visible copy, browser title, meta description, canonical URL, link labels and destinations, accessibility labels, and image source/alternative text without coding. Proprietary calculation and ranking mechanics remain protected. Saved configuration and page changes require a written reason and create an audit record. A dashboard preview is not active and does not create an audit or daily-history entry.
Changing operating logic can materially change rankings, suppress warnings, produce misleading outputs, or make the product unsuitable for use. The owner is responsible for validating every change before relying on it. A configuration log is traceability, not proof that a change is accurate, lawful, safe, or compliant. Source-level editing is a separate local-folder control for the ChefQuote business owner; a backup and compliance-ledger entry do not replace security, accessibility, calculation, privacy, employment, claims, and legal review before release.
No professional advice
ChefQuote does not provide accounting, tax, legal, payroll, employment, insurance, or food-safety advice, and nothing it outputs should be treated as such. Morale Guard reads are operational prompts, not clinical, medical, or HR determinations about any individual. For decisions with legal, financial, tax, employment, or safety consequences, consult a qualified professional who can account for your specific situation and jurisdiction.
Acceptable use
You agree to use ChefQuote only for lawful business purposes, and not to:
- use it in any way that violates applicable law or the rights of others;
- copy, resell, sublicense, or redistribute the software, or present it as your own product;
- reverse engineer, decompile, or attempt to extract source beyond what a browser normally exposes for a static site, except for source changes expressly authorized by the ChefQuote business owner through the owner source-control workflow;
- probe, scan, overload, or attempt to breach the site, the sync service, or another user's account;
- upload content you do not have the right to use, or use the tool to store others' personal data unlawfully.
Intellectual property
ChefQuote — including its name, design, page structure, written content, proprietary operating logic, and the Morale Guard model and its calibration — is owned by the ChefQuote operator and protected by applicable intellectual-property law. Using the tool does not transfer any ownership to you. General hospitality concepts such as yield costing, prime cost, target-margin pricing, and similar ideas are standard industry knowledge and are not claimed as proprietary; the specific implementation, presentation, and expression in ChefQuote are. The quotes, documents, and records you create from your own data are yours.
Exports and data responsibility
ChefQuote lets you export proposals, owner packets, and records as copy, print, PDF, Word, or HTML. Once you export, save, print, or send a file, it is under your control and subject to your own systems and policies — including any obligation to protect client or crew information. You are responsible for how exported files are stored, shared, and secured. See the Privacy Policy for how the software itself handles data.
Disclaimers and limitation of liability
ChefQuote is provided “as is” and “as available,” without warranties of any kind, express or implied, including merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the tool will be uninterrupted or error-free, or that its estimates will match actual results.
To the fullest extent permitted by law, ChefQuote and its operator will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost revenue, or lost data, arising out of or relating to your use of ChefQuote — even if advised of the possibility. To the fullest extent permitted by law, total liability for any claim relating to the tool will not exceed the amount you paid to use it in the twelve months before the claim (which may be zero).
These limitation-of-liability terms should be reviewed by a licensed attorney before ChefQuote is offered commercially; the enforceability of specific limits varies by jurisdiction.
Governing law
These terms are governed by the laws of the State of Ohio, United States, without regard to its conflict-of-laws rules. Any dispute relating to these terms or to ChefQuote will be subject to the courts located in Ohio, unless applicable law requires otherwise.
Changes to these terms
These terms may be updated as ChefQuote develops. When they change, the effective date and version at the top of this page will change. Continuing to use the tool after an update means you accept the revised terms.
Contact
Questions about these terms can be sent to support@chefquote.co. ChefQuote is operated by the ChefQuote business owner.
Conditions on the people features.
Use of the crew, morale and survey features is conditional on the operator agreeing that this data will not be used to:
- Discipline, warn, demote or terminate any employee.
- Reduce an employee's scheduled hours without their consent.
- Attribute negative feedback to a specific person.
- Take adverse action of any kind against an employee for a response given.
- Evaluate or discipline a manager on survey results alone.
The product provides no output recommending any of the above. Operators are responsible for compliance with applicable employment law, which may afford employees additional protections.
Read the social contract →1. What this service is, and what it is not
ChefQuote is decision-support software for hospitality operators. It estimates the financial and human cost of a job before you commit to it, and it presents that estimate with its inputs visible.
2. Your responsibilities as the employer
Where you use the crew, morale or survey features, you are the employer. Data-protection roles depend on the actual deployment, purposes, and contracts; these terms do not determine or certify the controller or processor. By using them you confirm that:
- You have the authority to process the employee data you enter or connect.
- You have given your employees notice of what is collected, how it is used, and who can see it — the People Protections page is provided for this purpose and is written to be shown to staff.
- You have obtained any consent that applies in your jurisdiction, and completed any works-council, union or employee-representative consultation that applies.
- Participation in surveys is voluntary, and you will not penalise anyone for declining or for what they answer.
- You will comply with applicable employment, wage-and-hour, predictive-scheduling, anti-retaliation and data-protection law.
3. Prohibited uses of people data
You may not use data obtained through this product to:
- Discipline, warn, demote, dismiss or otherwise take adverse action against any employee.
- Reduce an employee's scheduled hours without their consent.
- Attribute negative feedback to an identifiable individual.
- Retaliate against anyone for a response given, or for declining to respond.
- Evaluate, discipline or dismiss a manager on the basis of survey results alone.
- Attempt to re-identify individual survey responses, including by manipulating group composition to defeat aggregate suppression.
- Make any decision about hiring, promotion or termination on the basis of product output.
These restrictions exist because the measurement only works if people answer honestly, and people only answer honestly when the answers cannot be used against them. Breach of this section is a material breach and may result in immediate suspension.
4. General acceptable use
- No unlawful, infringing, harassing or deceptive use.
- No reverse engineering, scraping, or attempting to defeat access controls or rate limits.
- No resale, sublicensing or white-labelling without written permission.
- No uploading of malware, or of data you have no right to process.
- No use of outputs to build a competing product or to train a machine-learning model.
5. Ownership
Your data stays yours. You retain all rights in the quotes, menus, costs, schedules and employee data you enter. You grant us only the licence needed to host, process and display it in order to provide the service, and to maintain security and backups.
The product stays ours. The software, methodology, models, interface, documentation, name and marks are owned by us and protected by intellectual-property law. These terms grant you a limited, non-exclusive, non-transferable, revocable right to use the service, and nothing more.
If you send us feedback or suggestions, we may use them without obligation or compensation.
6. Accuracy, availability and disclaimers
The service is provided as is and as available. To the fullest extent permitted by law we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, non-infringement, and any warranty that outputs will be accurate, complete or produce any particular business result.
Estimates depend entirely on the quality of the data you supply. Research concepts are drawn from published studies of other populations and are directional, not predictive of your specific operation. We do not guarantee uninterrupted or error-free operation.
7. Limitation of liability
To the fullest extent permitted by law, we are not liable for indirect, incidental, special, consequential, exemplary or punitive damages, nor for lost profits, lost revenue, lost data, lost goodwill, or business interruption, arising from or relating to the service — even if we have been advised such damages are possible.
Our total aggregate liability arising from or relating to the service is limited to the greater of the amounts you paid us in the twelve months preceding the event giving rise to the claim, or one hundred United States dollars.
Some jurisdictions do not allow certain exclusions or limitations, in which case the above applies to the maximum extent permitted, and nothing here excludes liability that cannot lawfully be excluded.
8. Indemnity
You will indemnify and hold us harmless from claims, damages, liabilities, costs and reasonable legal fees arising from: your use of the service; your breach of these terms; your breach of employment, privacy or data-protection law; any claim by an employee or former employee relating to your use of the people features; and any decision you make in reliance on product output.
9. Term, suspension and termination
These terms apply while you use the service. You may stop at any time and export your data. A future approved agreement may permit the production operator to suspend or terminate access for material breach — in particular a breach of the prohibited-uses section — for non-payment, or where required by law. On termination you may export your data for a reasonable period, after which it is deleted per the retention schedule in the privacy policy.
Sections on ownership, disclaimers, limitation of liability, indemnity and governing law survive termination.
10. Changes, governing law and contact
We may update these terms. The operative agreement must define how material changes are notified and accepted. This template does not promise product or email notice, and continued use of this source build is not contractual acceptance. The revision date appears at the top of this page.
Governing law, venue, dispute process, and mandatory-rights language are intentionally unset until the production operator and qualified counsel approve them for the actual offering.